From catering to security, from entertainment to logistics; even the most experienced event planners are often left feeling a bit overwhelmed by their task lists. But it’s vital that you don’t neglect one of the most important considerations – health and safety.
In this blog, we’ll look at how you can ensure your attendees stay safe and well while at your event.
While nobody wants to expect the worst, it’s important to think about how you’ll react if it does. Building safety into the event should start right at the beginning of the planning process, so, when you’re looking around venues, make sure to think about key risk assessment issues like fire escapes, their maximum capacity and major incident planning.
Later in the process, and when you have a better idea of attendee numbers, you can start thinking about what specific safety services you plan to have at the event, like medical tents and ambulance provision.
A key part of preventing problems is to organise a practice run of your processes in advance of the big day.
This should involve testing alarms at the venue, reminding those responsible for calling 999 what information they need to give, and evacuation help for those with disabilities.
Get Event Medics Involved
An on-site team of medics, nurses and other professionals is vital at a large event, as it not only protects the welfare of attendees and staff but means there is one less worry for you on the day.
Here at Human Touch we have years of experience looking after diverse groups of attendees, ranging from tiny gatherings of 100 to enormous events attracting crowds of over 50,000. We have worked at major meetings like motor sport events, exhibitions, concerts and more, providing facilities like doctor teams and ambulance fleets.